Media Orders

Ad-Input’s media orders application automates many time consuming tasks that must be performed by the media department staff in day to day processing of media transactions.

The Ad-Input Media Orders application provides the “link” to tie media department daily work to the accounting department. This eliminates duplicate work and insures that both media and accounting departments have accurate and timely information.

Application Description

Client media buys may be tracked from the highest level; totals by year, down to the lowest detail; individual spot buys. The user may define and format this information in many ways, for both internal agency use and client reports.

Data and reports generated by the application are explained in detail below:

Media Budgets

· Media budgets by client, by month, by media type (Radio, TV, Newspaper etc.)

· Budget information updates each time a client estimate is prepared

· Media budget reports can be printed for any twelve month period

Media Estimates

· Media estimates place time and monetary limits on client media campaigns

· Estimate information is updated when media buying and media billing occur

· Reports may be printed showing original estimate, amount placed and amount billed, by defined periods

Media Contract Rates

· Media contracts can be created so that rates automatically display when entering schedules or buys

· As insertions are printed the linage bought to date is updated in the contract file

Media Scheduling

· Details of planned campaigns, can be flagged with client approval

· Automatically generates insertion orders as requested

· Scheduling reports by client, estimate, market or dates - detail or summary format

Co-Op Reports

· Co-op groups can be assigned to each ad

· Cost to the co-op can be reported by ad and by co-op member based on percents and dollar amounts

Media Orders

· Prints insertion orders for media buys

· Orders can be faxed directly to vendor

· Prints revisions and cancellations

· Information is stored in media orders files for future checking and reporting

· Buy information is automatically transmitted to accounting

Media Checking

· Each buy checked with user designed checking codes (example: tearsheet rec’d)

· Problem buys flagged for future follow-up

· Reports show status of all orders or only orders with special codes

· Checking reports can be printed by vendor or estimate number

HIGHLIGHTS

· Easy to learn and easy to use

· View Windows show all data

· Prints Schedules and Orders

· Automatically fax insertion orders

· Easy to track ads from start to finish

· Multiple selections for reports

· Co-op cost per ad

· Easily prepare revisions and cancellations

· Calendar reports by month, quarter, year

· Flags problem ads

· Request reports for any period

· Enter buys for over twelve months

· Copy key eliminates redundant data entry

Ad-Input®

General Ledger | Accounts Receivable | Accounts Payable | Cost Accounting