Media Billing

Media Billing usually deals with a large volume of buy orders. The orders must be processed and billed as rapidly as possible in order to keep cash flow at a sufficient level to pay media suppliers in a timely manner.

Because of the large volume and rapid handling of orders usually associated with media billing, many adjustments such as rate changes, volume discounts and cancellations occur. An agency system must be capable of quickly updating to reflect these changes.

Application Description

Data from source documents, such as insertion orders, broadcast contracts and media invoices are entered into the system throughout the month. As this data is entered, media information files are simultaneously updated.

The system then generates interim reports, client billing and media accounting reports. Features of the application include:

Media Listings

· Reports of all media estimates by client, media type, date and status as well as all buys assigned to estimates, including status.

Systems Interface

· New buys, revisions and cancellations are automatically passed from Media Orders application to the Media Billing system files

· Media Interface application can pass SmartPlus, CoreMedia or Tapscan buy data to the Media Billing files

Client Billing Worksheet

· Print for review prior to client invoice preparation

· Details all buys and adjustments for billing

Client Invoices

· Client invoices can be printed in order by vendor, order number

· Market format groups billing by market, vendor and order number with totals for each market and a grand total for invoice

· Invoices can be printed for any billing period

Media Sales Report

· Monthly billing by division, client, invoice, showing gross sale, cost of sales and income earned

Media Reconciliation Report

· Shows status of all buys for an estimate with the vendor’s invoice number and invoice amount, billed amount and unbilled amount

Automatic Vendor Accruals

· Creates estimated accounts payable record for each pre-billed order reflecting anticipated vendor cost

· Accrual is matched to vendor’s invoices

· Differences between estimated and actual cost are automatically placed in media inventory to bill to client

Unbilled Media Inventory

· Reflects amount of actual invoice cost and billing adjustments that have not been billed to clients

Automatic Write-Off’s

· Small billing adjustments can be automatically removed and proper accounting entries created

Accounting Journals

· Details of media accounting transactions created during each accounting period

· Reports can be printed for any period

· Journals include media billing, estimated AP, vendor invoice journals, write-off and work-in-process journals

HIGHLIGHTS

· Easy to learn and use

· Flexible billing formats

· Always bill correct amounts

· Generates client billing automatically

· Vendor invoice reconciliation

· Proper accounting entries for pre-billing

· Automatic interface to other systems

· Detail historical files

· On screen viewing of all data files

Ad-Input®

General Ledger | Accounts Receivable | Accounts Payable | Cost Accounting