Production

Production Billing is often overwhelmed with stacks of paper work that must be processed twice. Once when received by accounting and again when preparing the client billing.

Production job cost must be monitored constantly by management to insure costs do not exceed client estimates.

The volume of paper work and deadlines that occur in production billing make it difficult to provide management with timely cost and budget control reports that monitor production billing.

Application Description

Data from source documents such as job orders, purchase orders, vendor invoices, in-house time sheets and in-house expense charges can be entered in the system throughout the month. As data is entered, job cost files are updated and interface entries created for other applications, interfaces eliminates duplicate data entry functions and insures data is the same in all areas.

Because files are constantly updated, the system can supply management with interim reports and information to be viewed on screen. Features of this application are explained below.

Job Listings

· Lists of jobs with client, job title and other job information

Daily Entry

· Vendor invoices, time sheets and internal expense charges can be entered daily

· Costs can be charged to the current or a future accounting period

· Automatic divisional accounting entries are created as charges are entered

· Accounts Payable is updated as vendor invoices are entered

Estimate Control

· Estimates created in the Traffic/Estimating application are added to the job cost records

· Estimate amounts can be used to prepare client billing advance based on estimate

· Estimates can be shown on the standard invoice to track against actual billing

Journals

· Print for any accounting period

· Purchase journals, internal expense journals, transfer journals, job-write-off journals and billing journals

Monthly Sales Report

· Details agency billings for the month, by division and client invoice number

· Total sales and gross profit by client

Closed Job Summary Report

· Measures a job’s profitability and performance

· Compares job billing to estimate and actual cost

· Unbilled cost, commission and time are reflected

Client Billing Worksheet and Invoices

· Review of job charges before actual client billing

· Review the billing before invoice preparation

· Changes to billing are made on the worksheet and files are updated

· Jobs can be advance billed, progressive billed or one time billed

· Multiple invoice formats are available

· Co-op invoices can be printed

Employee Time

· Entered from manual time sheets or use of the electronic time sheet option

· Reports include time by employee or job

· Reports show client un-billable time and missing time sheets

HIGHLIGHTS

· Easy to learn and use

· Multiple invoice Formats

· Fee and Advance billing

· Interface to other applications

Ad-Input®

General Ledger | Accounts Receivable | Accounts Payable | Cost Accounting